Privacy Policy (GDPR-Compliant)

Website: https://therodrigues.org
Effective Date: November 17, 2025

This Privacy Policy explains how The Rodrigues Committee (“we”, “our”, or “the Company”) collects, uses, and protects your personal information when you use our website therodrigues.org and any related services (“Services”).

1. What Data Do We Collect?

We may collect the following categories of personal data:

Personal Identification Information

• Full name
• Physical address
• Email address
• Phone number

Media & User Content

• Images
• Videos
• Uploaded documents
• Profile photos

Technical & Device Information

• Device model (anonymous)
• Operating system version (anonymous)
• Browser type
• Device language
• IP address
• Approximate geolocation (country, city if available)
• Cookies and tracking identifiers

Additional Data (If Used)

• Event registrations
• Account information
• Messages or submissions
• Any other data you explicitly provide through forms or uploads

(You may add additional data categories specific to your service.)

2. How Do We Collect Your Data?

Data You Provide Directly

We collect personal data when you:
• Register or create an account
• Fill out forms or submit information
• Upload images, videos, or text
• Contact us
• Register for events or services

Data Collected Automatically

We collect technical data through:
• Cookies
• Analytics tools
• Log files
• Device and browser information

Data Received From Third-Party Tools

We may receive analytics data from:
• Flurry – https://www.flurry.com
• Firebase – https://firebase.google.com
• Countly – https://count.ly
• AppsFlyer – https://www.appsflyer.com
• Facebook App Events – https://developers.facebook.com/docs/app-events

(Add or remove platforms depending on your actual setup.)

3. How Do We Use Your Data?

We use your data to:
• Create and manage your account
• Process registrations and service requests
• Provide access to events
• Improve website functionality
• Respond to your inquiries
• Display user-submitted content within our services
• Use your camera or gallery for QR code scanning (if applicable)
• Display your uploaded image as a profile picture
• Send updates, announcements, or relevant emails

If you consent, we may also share data with approved partner companies for event coordination or service support:

When processing payments or preventing fraud, your information may be shared with secure third-party payment processors.

4. How Do We Store Your Data?

Your data is securely stored in servers located in France (Europe) or equivalent GDPR-compliant hosting regions.

We retain your data only as long as necessary for the purpose it was collected. You may specify retention periods like:

• Account data: Stored until your account is deleted
• Images/videos: Stored until removed by user or up to [X years]
• Technical logs: Retained for security for [X months]

After the retention period, data is securely deleted using industry-standard erasure procedures.

5. Third-Party Data Processors

If applicable, we may use third-party processors such as:

• CRMs (Airtable, HubSpot, etc.)
• Automation tools (Zapier, Make)
• Live chat providers (Tawk.to, etc.)
• Email services (Mailchimp, SendGrid)

All processors must comply with GDPR or equivalent data protection regulations.

6. Marketing Communications

We may use your email or contact information to send:
• Event announcements
• Service updates
• Optional marketing messages

You may opt out of marketing at any time by emailing:
ccenteio@cloudclerk.net

We will never sell or misuse your personal data for marketing purposes.

7. Your Data Protection Rights (GDPR)

You have the following rights:

Right to Access

Request copies of your personal data.

Right to Rectification

Request corrections to inaccurate or incomplete data.

Right to Erasure

Request deletion of your personal data under certain conditions.

Right to Restrict Processing

Request limits on how your data is used.

Right to Object

Object to specific types of data processing.

Right to Data Portability

Request your data to be transferred to another organization or directly to you.

To exercise these rights, contact us at:
ccenteio@cloudclerk.net

We will respond within 30 days.

8. Privacy Policies of Other Websites

Our website may contain links to external sites. This Privacy Policy applies only to therodrigues.org.
If you click on another link, you must review that site’s privacy policy.

9. Changes to This Privacy Policy

This policy is reviewed regularly.
Updates will be posted on this page.

Last Updated: 11/17/2025

10. Contact Information

For questions, concerns, or data requests:
Email: ccenteio@cloudclerk.net

11. Contacting the Appropriate Authority

If you believe your data has been mishandled, you may contact your local privacy authority.
For France (example): CNIL – https://www.cnil.fr

PRIVACY POLICY (Non-GDPR Regions)

This section applies to users outside the European Union.

We are committed to protecting personal privacy and securing the information provided to us.

Information You Provide

You may give us:
• Name
• Address
• Email
• Phone number
• Uploaded media
• Any other data voluntarily submitted

Information Automatically Collected

Our servers may automatically collect:
• IP address
• Browser type
• Device information
• Pages visited
• Cookies and tracking data

How Information Is Used

We use your data to:
• Contact you or respond to messages
• Provide requested services
• Improve website performance
• Perform security monitoring
• Conduct statistical analysis

Sharing of Information

We may share data with:
• Secure analytics providers
• Approved contractors or vendors under confidentiality obligations

We do not sell your data, and we do not share it for commercial gain.

Security

We use technical and administrative safeguards to protect your data, including encryption, access controls, and routine security audits.

Updates to This Policy

This policy may be updated periodically.
Updated on: 11/17/2025

Cookie Policy (GDPR & Worldwide)

When you visit therodrigues.org, we may place cookies or similar tracking technologies on your device. Cookies help us:

• Authenticate users
• Save preferences
• Analyze traffic
• Improve functionality

Both session and persistent cookies may be used.

If cookies are disabled, some services may not function properly.

Analytics & Advertising Cookies

Google Analytics

Privacy: https://www.google.com/policies/privacy/
Opt-out: https://tools.google.com/dlpage/gaoptout

Facebook Pixel

Privacy Policy: https://www.facebook.com/about/privacy
Opt-out controls: https://www.facebook.com/settings/?tab=ads

Advertising Networks

You may opt out of targeted ads here:
https://optout.aboutads.info/

Cookie Types

Strictly Necessary Cookies
Enable website functionality such as login and security.

Performance Cookies
Help us understand how the website is used.

Functionality Cookies
Remember preferences such as language or region.

Managing Cookies

You may disable cookies directly in your browser settings.
Instructions are available for Chrome, Safari, Firefox, Edge, and others.

For mobile ad preferences:
• iOS: Enable “Limit Ad Tracking”
• Android: Disable ad personalization